Season 1 - 2026 Summer Open.
Tournament Policies
1. Full Refund Policy
We understand that circumstances may change, and we are committed to providing flexibility to our participants. A full refund will be granted for any team that withdraws from the tournament before the end of the registration period on May 1, 2026. After this date, refunds will no longer be available.
2. Transgender Policy
We are committed to fostering an inclusive and welcoming environment for all participants, with a policy that ensures transgender individuals feel respected and supported while maintaining fairness for everyone.
- Eligibility: Transgender players who have undergone full transition, as defined by medical (surgical and hormonal treatments) AND legal standards, are eligible to participate in accordance with their affirmed gender identity.
- Documentation: Participants will be asked to provide documentation, such as legal identification, confirming their transition status.
- Privacy and Respect: The privacy and confidentiality of transgender players regarding their transition status must be respected. Any inquiries or discussions about a player’s gender identity are strictly prohibited.
- Safety and Fair Play: All participants, regardless of gender identity, are expected to adhere to the principles of fair play. Discrimination, harassment, or unsportsmanlike conduct will not be tolerated.
- Feedback Mechanism: Participants are encouraged to provide feedback or raise concerns regarding inclusivity and transgender policies to the tournament organizers.
3. Proof of Transition Policy
Legal documents confirming transition status must be provided. We respect the confidentiality of these documents, and they will be handled with the utmost care, respect, and security. We also offer on-site verification for those who choose to be verified in person to protect the confidentiality of the documents. Failure to provide these documents may result in the player’s removal from the tournament.
4. Player's Compliance Form Requirement
All players must sign the Player’s Compliance Form digitally to be eligible to play in the tournament. Failure to sign the form may result in the team’s disqualification.
5. Zero Tolerance for Misconduct
No bad behavior will be tolerated towards anyone, including organizers, volunteers, gym staff, referees, other teams, teammates, or fans. Disrespectful conduct may result in penalties, removal from the tournament, or further consequences at the organizers’ discretion.
6. Clean As You Go Policy
To maintain the cleanliness of the venue, all participants and spectators are required to clean up after themselves. Please ensure that trash and personal items are disposed of or taken with you.
The Volleydome Gym Rules
Time
- Doors open at 8:30 AM on both days.
- All games begin at 9:00 AM on both days.
- Teams may warm up on their designated courts from 8:30 AM until the start of their games.
Parking
Carpooling is strongly advised. Parking is allowed only in designated spots (between yellow lines) at the front and back of the building. Parking in unauthorized areas may result in vehicles being towed. We ask all participants to respect the parking rules, as neighboring businesses have warned they will take action if their zones are blocked.
Cleanliness
Please adhere to the Clean As You Go Policy. Keep the venue clean by properly disposing of trash and personal items after use. We appreciate everyone’s cooperation in maintaining a clean and safe environment.
General Rules and Reminders
The basics
- Lunch Breaks: there will be no official lunch break, so make the most of your game breaks by bringing food and drinks to stay energized. A package will be provided on Day 1 once the team captain completes registration.
- Roster: each team must have a maximum of 10 players on the official roster. (No ghost players are allowed.)
- Day 2 Eligibility: all players must play on Day 1 to be eligible to play on Day 2.
- Food Sponsors: more information will be sent to captains regarding food sellers and posted on our social media.
General Day 1 Rules
1. Officiating
Day 1 games are officiated by participating teams (both referee and line judges).
- Each team will be assigned games to officiate. Please check the schedule carefully to avoid missing your officiating responsibilities.
- Failure to officiate your assigned games results in a penalty: on Day 2, your opponent starts with a 10-point advantage in the first set. If a team fails to officiate two games, the penalty applies for both the 1st and 2nd sets.
- In case of any disputes, teams are encouraged to resolve the issue respectfully. Please remember that referees are volunteers — treat them with kindness and respect. If a resolution cannot be reached, the final decision is made by the tournament organizers.
2. Strict Schedule
Teams must arrive and be ready to play at their scheduled times. A 5-minute grace period is given after the designated start time. Failure to show up within that period results in an automatic forfeit.
3. Unlimited Legal Substitution
- Players can substitute an unlimited number of times, but substitutions must be legal.
- Player B subs in for Player A, and only Player A can sub back in for Player B. No other players can take that substitution slot.
4. Liberos
Teams are allowed 2 liberos per game. Liberos may change between sets but cannot change in the middle of a set.
5. Score Confirmation
After each game, team captains must sign the score sheet to confirm that the final score is correctly recorded.
6. Protests
Any in-game protests must be brought to the attention of the organizing committee before moving onto the next point. Once the next point has been initiated (serve has been made), protests about the game’s calls will not be considered. The organizing committee’s decisions are final and cannot be appealed.
7. Time Out
Teams are allowed one time out per set, each lasting 30 seconds.
General Day 2 Rules
1. Officiating
To be announced.
2. Strict Schedule
Teams must arrive and be ready to play at their scheduled times.
3. Score Confirmation
After each game, team captains must sign the score sheet to confirm that the final score is correctly recorded.
4. Protests
Any in-game protests must be brought to the attention of the organizing committee before moving onto the next point. Once the next point has been initiated (serve has been made), protests about the game’s calls will not be considered. The organizing committee’s decisions are final and cannot be appealed.
5. Time Out
Teams are allowed one time out per set, each lasting 30 seconds.
If you have any questions or concerns, feel free to reach out at calgaryvolleyballathletes@gmail.com.